BizBloqs × Xero

ACCOUNTING IN XERO. OPERATIONS IN BIZBLOQS.

Xero is excellent accounting software and a poor warehouse system — which is fine, because it was never meant to be one. The mistake is stretching it until stock, batches and multi-warehouse live in spreadsheets around it.

BizBloqs takes the operational layer: locations, scanning, picking, counting, carriers. Xero keeps the books. Neither has to pretend to be the other.

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IS THIS YOU?

Who this Xero integration is for

Xero knows what you invoiced. It cannot tell you which of your two warehouses the goods were in, which batch went out, or what is actually available to promise right now.

You run Xero for accounting and your stock lives in spreadsheets around it.
You have grown into a second location, batch tracking or a picking team.
You would rather add a warehouse system now than migrate to a full ERP you do not need yet.

WHAT IS XERO?

CLOUD ACCOUNTING, HONESTLY SCOPED

Xero is cloud accounting software used by hundreds of thousands of small and growing companies: invoicing, bank reconciliation, bills, reporting and a basic tracked-inventory feature.

It has one stock position, no locations, no batches and no production. For a company shipping from one shelf that is enough; from the moment you have a second warehouse, a batch requirement or a picking team, it is not.

GROW WITHOUT AN ERP MIGRATION FIRST

Most companies that outgrow Xero are told they need a full ERP. In practice what they have outgrown is the warehouse, not the accounting — and replacing the ledger is the most disruptive way to fix a picking problem.

Put BizBloqs underneath instead. If you do move to a full ERP later, you swap the ERP side of the interface; the warehouse, the locations, the scanning and the history stay exactly as they are.

OUR SOLUTIONS

SMEGet off paper. Get in control.SME+Multi-channel, multi-warehouse, still fast to change.EnterpriseMulti-entity, deeply integrated, fully auditable.

WHAT CHANGES ONCE XERO AND BIZBLOQS ARE CONNECTED

The connection is a data agreement, not a development project. Orders, receipts, stock corrections and shipping confirmations move between Xero and BizBloqs as they happen.

Multi-warehouse and multi-location on top of Xero

Xero holds one stock number. BizBloqs holds the detail behind it — warehouse, zone, location, reservation — and reconciles the total back, so the accounting stays clean while the operation gets real.

Batch, serial and expiry tracking Xero does not have

Batch numbers, serial numbers and expiry dates are captured at handling and stay attached through picking and shipping, which is the difference between answering a recall and starting an investigation.

Scanned picking, packing and shipping

Operators pick on a handheld with barcode verification instead of a printed invoice, and the fulfilment confirmation is written back so Xero invoices what actually shipped.

Available to promise, not just quantity on hand

Availability accounts for what is reserved, what is inbound and what is damaged, so a webshop or a salesperson promises stock that exists rather than a quantity on hand from last week.

Counts posted back as inventory adjustments

Counting runs continuously and posts adjustments into Xero, so the inventory value in your accounts is based on counted reality instead of a yearly correction.

An ERP move later without rebuilding the warehouse

When a full ERP does become the right answer, you replace the ERP side of the interface and keep everything the warehouse has learned — processes, locations, scan history and reporting.

This is what your Xero setup looks like from day one

See it on your own order flow. Thirty minutes, screen share, no slide deck — or tell us where it hurts today and we will tell you honestly whether we can fix it.

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ERP integration

How the Xero integration works

Xero is accounting software, not a logistics ERP — and that is precisely why the combination works. Xero keeps the financial administration, BizBloqs runs the warehouse, and the two exchange only what each actually owns. We are explicit about the limits: rows that Xero does not carry are left blank below instead of dressed up.

Xero — cloud accounting API

OAuth 2.0 + Xero REST API, scoped per organisation

You authorise BizBloqs once from inside your own Xero organisation; Xero issues a token and no password is shared. Items, approved purchase orders and approved sales invoices come down, and fulfilment, counts and corrections go back up. For companies that outgrow the accounting-only model — multi-warehouse, batch tracking, production — BizBloqs holds the operational layer, so a later move to a full ERP does not mean rebuilding the warehouse.

What you need

An active Xero organisation with inventory items in use
A user who can authorise the BizBloqs app for that organisation
Agreement on which document triggers fulfilment (invoice, quote or external order)
Acceptance that production and assembly are handled in BizBloqs, not in Xero

Which messages are exchanged

This is the standard interface between an ERP and a WMS, exchanged with Xero as the events happen. Empty cells mean that direction is not part of the standard integration.

XeroBizBloqs WMS

Into BizBloqs

Out of BizBloqs

Articles / itemscore

Into BizBloqsTracked and untracked items, codes, prices

Purchase ordersoptional

Into BizBloqsApproved purchase orders

Out of BizBloqsReceipt confirmation as a bill match

Purchase order returnscore

Sales orderscore

Into BizBloqsApproved sales invoices and quotes

Out of BizBloqsFulfilment and shipment confirmation

Sales order returnsoptional

Into BizBloqsCredit notes

Out of BizBloqsReturn receipts

Webshop sales ordersoptional

Out of BizBloqsOrders picked in BizBloqs, invoiced in Xero

Production orderscore

Assembly orderscore

Stock countscore

Out of BizBloqsCount results as inventory adjustments

Stock correctionscore

Out of BizBloqsAdjustments with reason codes

Xero has no production, assembly or supplier-return documents, so those directions stay empty — that work is done and recorded in BizBloqs. Everything financial stays in Xero.

This is our standard integration. An empty field means that message is not exchanged in that direction by default. Integrations can be modified or extended customer-specific through workflows.

How we roll it out

1. Discovery
We walk through your Xero administration and agree which objects are in scope and which system is leading per object.
2. Connection
The technical connection to Xero is set up and validated against a test administration. Access is scoped to the objects in the agreed message set.
3. Mapping
Item codes, units, warehouses, locations and reason codes are mapped. Deviations between the ERP and the physical warehouse surface here, not on go-live day.
4. Test round
We run a full cycle on a test administration: purchase order in, receipt back, sales order in, delivery back, count and correction. Every message is checked in both systems.
5. Go-live
Cut over on the live administration with monitored message queues. Failed messages are visible and can be replayed — nothing disappears silently.

Does your process fit this message set?

This is our standard Xero integration. If you need messages that are not in the table, send us your list — we tailor integrations per customer through workflows and will tell you upfront what is standard and what is custom.

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COMPANIES THAT RUN THEIR WAREHOUSE ON BIZBLOQS

More than 200 implementations across wholesale, manufacturing, e-commerce and third-party logistics.

OUR SOLUTIONS

BizBloqs has developed a unique platform which can be configured to create many solutions for every logistic challenge we have encountered.

Every one of these routes runs on the same platform and connects to Xero — so whichever route fits you today, the integration does not have to be rebuilt when you move to the next one.

SME

Get off paper. Get in control.

Small and medium businesses running one warehouse, a growing order volume and a team that is doing too much by hand.

Real-time stock accuracy instead of period-end guesswork
Picking errors drop because the system directs every movement
New warehouse staff become productive in days, not weeks

Explore this solution SME+

Multi-channel, multi-warehouse, still fast to change.

Scaling mid-market businesses selling across several channels, holding stock in more than one place, and outgrowing a single-warehouse setup.

One truthful stock position across every warehouse and channel
Orders allocated automatically by rules you control
Oversell and stock-out incidents drop sharply

Explore this solution Enterprise

Multi-entity, deeply integrated, fully auditable.

Larger and multi-entity organisations with complex handling requirements, established ERP landscapes and formal governance obligations.

Complex handling requirements met without custom development
ERP, BI and trading-partner integration through one toolkit
Intercompany flows managed as a first-class process

Explore this solution

Integration FAQ

Xero has no sales orders — how do orders reach the warehouse?

By agreement per customer: usually approved invoices or quotes, and often orders coming straight from your webshop or marketplace channel into BizBloqs, with Xero invoicing afterwards. We fix the trigger during discovery so nothing is picked twice.

Can we run multiple warehouses on Xero?

Xero itself has a single stock position. BizBloqs holds the multi-warehouse, multi-location, batch and serial detail and reconciles the total back to Xero, which is how Xero customers scale without switching ERP first.

What if we move to a full ERP later?

The warehouse stays as it is. You swap the ERP side of the interface for the new system; the processes, locations, scanning and history in BizBloqs are untouched.

Is stock in Xero updated in real time?

Stock in the ERP is updated on every confirmed warehouse action — receipt, delivery, count, correction. The operational truth lives in the WMS, where stock is tracked per location, batch and serial; Xero holds the financial and administrative position.

Which system is leading for item master data?

Xero. Items, barcodes, units and weights are created and maintained in the ERP and downloaded into BizBloqs. Warehouse-specific attributes, such as pick location or storage class, are maintained in BizBloqs.

What happens if the connection drops?

Messages are queued and replayed. Warehouse work continues in BizBloqs during an ERP or network outage; the queue drains once the connection is restored, and failed messages stay visible instead of disappearing silently.

Can we change the standard message set?

Yes. The table above is our standard integration. Extra messages, different field mappings or customer-specific rules are handled through workflows in BizBloqs — we tell you upfront what is standard and what is custom work.

How long does a Xero implementation take?

The connection itself is a matter of days. The realistic timeline is set by mapping and testing, and by how clean your item master and location structure already are.

BEFORE YOU DECIDE

Check the fit from another angle

IndustriesHow your operating model changes the setup.VerticalsSector-specific requirements, from food to spare parts.ROI calculatorPut your own volumes in and see what the current way of working costs.What is a WMS?Where the ERP stops and warehouse management starts.

Hear directly from our customers

Why take our word for it? We let our customers convince you instead. BizBloqs customers are happy with their solutions and don’t hesitate to share their positive experiences. Our ability to turn any challenge into an efficient solution never fails to impress!

Caressi

BizBloqs was one of the first to provide a WMS with scanning capabilities and we started a journey together. Our operations have gotten a lot more complex, advanced and especially bigger over the past 5 years and we have simply grown together.

Nick Bisselink, Financial/Operational Director

Lantaarn

When we had extensive logistic requirements beyond the capabilities of our financial solution, BizBloqs shared its expertise to transform Lantaarn’s entire warehouse experience together

Lantaarn Publishers

Fairplant

We needed a better, more transparent and practical system for our incoming and outgoing product flow. A direct overview in our stock and all our logistics movements was really a must. BizBloqs helped us from the start!

Rik Klein - Sales manager

Neeltje Jans

In addition to a scan procedure with EDI integration, BizBloqs has set up an entire production system for us. Production planning can provide direct instructions and as soon as they are ready, it all arrives in the OMS. This gives us a larger production capacity and a drastic reduction of the picking mistakes in dispatching.

Reinier Schot, Head of Production

Caressi

Nick Bisselink, Financial/Operational Director

Lantaarn

When we had extensive logistic requirements beyond the capabilities of our financial solution, BizBloqs shared its expertise to transform Lantaarn’s entire warehouse experience together

Lantaarn Publishers

Fairplant

Rik Klein - Sales manager

Neeltje Jans

Reinier Schot, Head of Production

Caressi

Nick Bisselink, Financial/Operational Director

Lantaarn

When we had extensive logistic requirements beyond the capabilities of our financial solution, BizBloqs shared its expertise to transform Lantaarn’s entire warehouse experience together

Lantaarn Publishers